TERMS & CONDITIONS OF ENTRY

Club applications must be submitted by Thursday 7 March 2019 to be considered for a  free-of-charge space-only club stand at the Lancaster Insurance Classic Motor Show, with Discovery 2019 (CMS19).

  • Submitting this application registers your interest in taking a club stand; it does not guarantee that we will be able to offer your club a stand nor that any space offered will necessarily be as requested.
  • The order in which applications are received has no bearing.
  • Applicants will be contacted by end May 2019 to confirm if your application has been successful.

BEFORE COMMENCING THIS APPLICATION, PLEASE ENSURE YOU HAVE:
  1. A clear idea of the stand and vehicles your Club wishes to present at CMS19.
  2. Details of any anniversary your club wishes to celebrate at the show.
  3. The number of members in your Club.
  4. Contact address, telephone numbers and email for your Club's stand organiser.
  5. Your Club magazine/newsletter's pre-show issue artwork deadline and specifications.
  6. Your Club's website / forum / facebook addresses.
  7. Contact telephone number and email for your Club's Editor and Webmaster.
  8. Checked your Club's public liability insurance situation.
YOU CANNOT SAVE & RETURN TO THIS FORM, SO GATHER THE ABOVE INFORMATION TOGETHER BEFORE STARTING.

Club stand space is offered free-of-charge on the understanding that clubs agree to the following Conditions of Entry:

SHOW PARTICIPATION:

  • Clubs will promote CMS19 to your Club Membership via all available members-only media e.g. Club publication/s, members-only webpages/forums, social media and email, to ensure members are aware of the show and the Club Ticket Offer advert (artwork is supplied to sucessful clubs).
  • Clubs will also make every effort to promote the show to the general public e.g. on the club's public webpages, social media and at other events throughout the season.
  • Clubs will make every effort to provide details of their planned CMS19 stand display in good time to our marketing and PR teams to use in pre-show publicity.
  • Any costs involved in your participation: dressing your stand area (e.g. optional carpet, electrics, graphics etc.), transporting vehicles, accommodating stand 'staff' and insurance will be at your club's own cost.  Guidance and optional order forms are provided to successful clubs.
KEEPING CLUB STANDS NON-COMMERCIAL:
Clubs may not undertake any atypical commercial activity at the event. For clarity, this means:
  • Clubs are permitted to sell their own club merchandise or branded goods so long as this is a normal club activity; but this must be secondary to your vehicle display.
  • You are only permitted to sell spare parts if this is an on-going enterprise, is run voluntarily by club members for club profit and does not involve a commercial third party.
  • You are not permitted to lend any part of a club stand to any commercial company or to sell or promote anything from a club stand that is not a part of normal club activity.
  • Commercial branding and commercial sales personnel are strictly prohibited from Club stands.
  • It is also prohibited to advertise the private sale of any vehicle from a Club stand.
INSURANCE:
  • Club exhibitors are responsible to take out adequate public liability insurance cover (£2 million)
  • Club exhibitors are required to indemnify Clarion Events Ltd against loss during the entire tenancy (0800 hrs on Wednesday 6 November to 1200 hrs on Monday 11 November) as detailed on the Terms & Conditions sent out with stand contracts.
  • All Exhibits, fittings and all other items brought into the Exhibition by the Exhibitor or the agents, contractors or other invitees of the Exhibitor shall be the sole responsibility of and at the sole risk of the Exhibitor. The Organiser shall not be responsible (other than where loss or damage is caused directly by the negligence of its employees) for any loss or damage to such Exhibits, fittings or items however caused.
If you wish to see a copy of Clarion's T&Cs or have any questions in relation to the Conditions of Entry.
If you would like a copy of this application form to prepare your responses or a copy of your submission for your records.
If you wish to amend any of your responses following submission or provide further information in support of your application.

Please contact:

Alison Judge, Club Coordinator
For and on behalf of Clarion Events Ltd
Tel: 07500 695531
Email: alison@inovent.co.uk


Thank you for your interest in participating at the 2019 Lancaster Insurance Classic Motor Show, with Discovery.
When you are ready, start here...

Question Title

* 1. My Club agrees to abide by the Conditions of Entry to the 2019 Lancaster Insurance Classic Motor Show, with Discovery as detailed above.

 
13% of survey complete.

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