1. TERMS & CONDITIONS OF ENTRY

This form must be completed by Thursday 24 September 2020 to be considered for a free-of-charge space-only club stand at the Practical Classics Classic Car & Restoration Show, with Discovery 2021 (PCCCRS2021).
 
Please note, space at PCCCRS 2021 will initially be allocated to clubs which were postponed from PCCCRS March 2020.  New club applications will then be considered.

New club applications:  Submitting this application registers your interest in taking a club stand; it does not guarantee that we will be able to offer your club a stand nor that any space offered will necessarily be as requested.  New applicants will be contacted by mid December 2020 to confirm if your application has been successful.
 
Postponed PCCCRS March 2020 clubs: To confirm you wish to attend PCCCRS2021 please provide up-to-date information by completing this form.  The size and location of your 2021 stand will be based on the information provided herein, it will not necessarily be the same as that offered to your club at the postponed 2020 event. Details of the stand we can offer your club at PCCCRS2021 will be issued by mid December 2020.
The order in which responses are received (before 24.9.2020) has no bearing on stands allocated.  Please take your time and answer all questions fully.

To PREPARE YOUR RESPONSES, a copy of the form can be downloaded here.

APPLICATIONS MUST BE SUBMITTED ONLINE.

If you wish to see a copy of Clarion's T&Cs or have questions in relation to the below Conditions of Entry; would like a copy of your submission for your records; wish to amend any of your responses following submission or provide further information in support of your application, contact:

Alison Judge, Club Coordinator
For and on behalf of Clarion Events Ltd
Tel: 07500 695531
Email: alison@inovent.co.uk
Thank you for your interest in participating at the Practical Classics Classic Car & Restoration Show, with Discovery 26 - 28 March 2021.

Follow us on social media to keep up-to-date with the latest show news:
Facebook: @NECRestorationShow ¦ Twitter: @NECRestoShow ¦ Instagram: @NECRestorationShow
Club stand space is offered free-of-charge on the understanding that clubs agree to the following Conditions of Entry:
SHOW PROMOTION:
  • Clubs must ensure their members are aware of the show and the club ticket offer (artwork provided to successful applicants).  To be actioned via all available members-only media e.g. club publication/s, members-only webpages / forums, social media and email.
  • Clubs will promote their attendance at the show to the general public e.g. on the club's public webpages, social media and at other events.
  • Clubs must provide details of their confirmed stand display at the earliest opportunity for use in pre-show marketing and PR publicity.
AT SHOW:
  • Clubs are encouraged to undertake live working on a current restoration project or demonstrate servicing / maintenance activities on clubs stand whilst the event is taking place.
  • Any costs involved in your participation: dressing your stand area (e.g. optional carpet, electrics, graphics etc.), transporting vehicles, accommodating stand 'staff' and insurance will be at your club's own cost. Guidance and optional order forms are provided to successful clubs.
  • Please note, exhibitors and their stands may be photographed, filmed or recorded for marketing, broadcast or security purposes during the show. By attending the show exhibitors, their staff and club members authorise such photography and recording, and permits the Organisers to use their image, likeness and voice for archival and promotional purposes in any and all media, without liability, compensation or credit. If you are including vehicles, images or other products as part of your display it is your responsibility to ensure the owners / suppliers are aware of this.
KEEPING CLUB STANDS NON-COMMERCIAL:
Clubs will not undertake any atypical commercial activity at the event. For clarity, this means:
  • Clubs are permitted to sell their own club merchandise or branded goods so long as this is a normal club activity; but this must be secondary to your vehicle display.
  • You are only permitted to sell spare parts if this is an on-going enterprise, is run voluntarily by club members for club profit and does not involve a commercial third party.
  • You are not permitted to lend any part of a club stand to any commercial company or to sell or promote anything from a club stand that is not a part of normal club activity.
  • Commercial branding and commercial sales personnel are strictly prohibited from Club stands.
  • It is also prohibited to advertise the private sale of any vehicle from a Club stand.
INSURANCE:
  • Club exhibitors are responsible to take out adequate public liability insurance cover (£2 million).
  • Club exhibitors are required to indemnify Clarion Events Ltd against loss during the entire tenancy (0800 hrs on Wednesday 24 March to 1200 hrs on Monday 29 March 2021) as detailed on the Terms & Conditions sent out with stand contracts.
  • All exhibits, fittings and all other items brought into the exhibition by the exhibitor or the agents, contractors or other invitees of the exhibitor shall be the sole responsibility of and at the sole risk of the Exhibitor.  The Organiser shall not be responsible (other than where loss or damage is caused directly by the negligence of its employees) for any loss or damage to such exhibits, fittings or items however caused.
When you are ready, start here...

Question Title

* 1. My club agrees to abide by the Conditions of Entry to the 2021 Practical Classics Classic Car & Restoration Show, with Discovery as detailed above.

 
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