A letter from the Mayor serves to commemorate a special occasion or convey gratitude on behalf of the City of Hayward. The Mayor will issue letters for the purpose of:

  • Welcoming an individual or group to the City of Hayward
  • Congratulating an individual, group, or organization for a significant achievement
  • Thanking an individual or group for service or a gift to the City of Hayward

Requests for letters should include:

  1. Recipient’s full name and address
  2. A brief (<250 words) description of the occasion for the letter
  3. Date of event (if applicable)
  4. Date message is needed
  5. Contact information for the person requesting the letter
The Office of the Mayor reserves the right to decline or modify requests and make exceptions to any of the guidelines listed on this page. Requests for letters cannot be completed with less than one month advance notice. In order to request a letter of welcome, commendation, or congratulation, please submit a request electronically here.

Question Title

Recipient's first & last name (Required.)

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Recipient's address (Required.)

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Brief description of the occasion for the letter (Required.)

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Date of event (if applicable)

Date

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Date message is needed by (Required.)

Date

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Requester name (Required.)

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Requester phone number (Required.)

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